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How to Double Your Output With the Right Productivity Tools

We all get the same 24 hours in a day. As the saying goes, the clock runs at the same speed for everyone. So why do some people seem to get twice as much done? It’s a question we often ask ourselves, and the answer usually isn’t about working harder or sleeping less. The difference often comes down to leverage—using the right productivity tools to streamline, strategize, and focus.

On Beyond The Grind, we’re all about finding ways to work smarter, not just harder. In a recent conversation, Korede, Allen, and Tosin opened up their digital toolboxes to share the apps, ecosystems, and surprisingly, the lack of tech that helps them stay ahead. It’s not just about a cool new app; it’s about the strategy behind the tech stack.

Beyond a Simple To-Do List: Apps That Structure Your Thinking

Most of us have a notes app and a calendar, but true productivity happens when your tools help you think and create more effectively. The guys shared a few game-changers that go way beyond simple task management.

For Korede, Notion serves as his all-in-one digital workspace. He described it as the foundation for organizing everything from ideas to complex projects, especially for creating and housing Standard Operating Procedures (SOPs). It’s less a notebook and more a personal operating system for your work.

Then there’s the AI elephant in the room: ChatGPT. While many use it as a supercharged search engine, Korede’s approach is more strategic. He uses it as a brainstorming partner to pressure-test his own ideas.

"I use it like I'm having a conversation with somebody... I need you to refute everything that I'm saying and the reason why I like to do that is because when I think up when I'm thinking about something especially if I want that thing to be airtight as much as possible." — Korede

This method transforms a simple AI into a powerful strategic asset. Allen added that he uses ChatGPT to create SOPs and then sends them directly to Notion in the correct format, a perfect example of tool synergy. And for anyone who spends hours agonizing over presentation design, Korede’s final suggestion, Gamma AI, helps create beautiful, well-structured slides in minutes, freeing up valuable time to focus on the core message.

It’s Not Just an App, It’s an Ecosystem (Or the Lack of One)

Choosing the right individual apps is one thing, but the hosts also stressed the importance of the larger system they operate within. Tosin made a strong case for taking a second look at the Microsoft 365 ecosystem, which many entrepreneurs overlook in favor of Google Workspace.

He pointed out that for a relatively low monthly fee, you get a suite of powerful, integrated tools that are often underutilized. This includes Co-Pilot (Microsoft’s version of ChatGPT with enhanced enterprise security), SharePoint for cloud-based file management with version control, and robust security features that allow you to manage devices remotely. It’s a lesson in maximizing the tools you already pay for.

But what if the most powerful tool is the one that disconnects you?

"I figured out that I'm more productive when I'm not connected to the internet." — Allen

Allen introduced his secret weapon: the reMarkable tablet. It’s a digital notepad that feels like writing on paper, allowing him to jot down notes, journal, and think without the endless distractions of the internet, YouTube, and Instagram just a click away. It replaces the piles of notebooks and syncs to the cloud, so his thoughts are organized and accessible without being a gateway to procrastination.

Ultimately, the conversation revealed there’s no single "best" setup. Tosin and Allen are both deep in the Apple ecosystem for seamless communication across devices, while others are fully committed to Google or Microsoft. The key is to be intentional. Are you building an integrated workflow where every app talks to each other, or do you need to create deliberate space for disconnected, deep work?

For the full, candid conversation on how to choose and use the right tools for your goals, be sure to watch the full episode on YouTube. Don't forget to subscribe to our newsletter for more honest insights and tactical advice delivered straight to your inbox. '''